Massage SOAP Notes & Intake

KneadNotes is the notebook a massage therapist keeps between sessions. Client

files, intake answers, signed consent, SOAP notes and a body chart, all on your

own phone.

WHAT IT DOES

Body chart

Tap the front or the back to place a mark: pain, tension, a trigger point, an

area to avoid, or somewhere you worked. Each mark carries a severity from 1 to

10 and a line of its own. Open the next session and last time's marks sit

faintly underneath, and the app lists which of them you have recorded as better,

worse, new or gone.

SOAP notes

Subjective, objective, assessment and plan, with the session details beside

them: duration, modalities, pressure, positions, products used and the aftercare

you gave. Save any line you write often and it is one tap on the next client.

A note closes itself

A note stays open for a day. After that it is not rewritten. Anything you need

to add goes on as an addendum with its own date and time.

Intake

Start with fourteen questions covering pain, medication, allergies, skin, heart

and circulation, pregnancy and the areas a client would rather you left alone.

Edit, add and remove them to suit your practice. Hand the phone over, or fill it

in together.

Consent

Two forms written in plain words: one for the treatment, one for keeping

records. Each covers what will happen, what the alternatives are, what can

follow, the chance to ask questions, the right to stop at any time,

confidentiality and the limits of what massage is. The client signs with a

finger. You set a review period for each form, and the app labels it current,

expiring soon or expired from the date it was signed. Those labels are a

reminder to revisit the form, not a finding that a client has consented to any

particular treatment.

The record as a PDF

One document per client with the intake, the consent, every note and the body

charts, over any date range. It carries the name, practice and licence number

you entered in Settings, and a line on the cover stating that it is a record of

treatment, that it contains no diagnosis, and that it does not establish that

any treatment was appropriate.

Reminders

Consent running out, a client you have not seen for a while, a session from

today with no note yet. Reminders never include client names.

Your data

Client records are stored in the app's own storage on your phone and are not

uploaded. There is no account and no sync. Crash reports and analytics do leave

the device. The app can be locked behind your phone's PIN, pattern or

fingerprint, screenshots are blocked while it is open, and it does not appear in

the recent apps preview or in Android's automatic backup. The backup is one

file, encrypted with a passphrase you choose, and that passphrase cannot be

recovered by anyone, including us.

WHAT YOU GET

The standard tier holds five clients with unlimited notes, the body chart,

intake, consent and the app lock. The full version adds unlimited clients, the

history PDF, restoring a backup onto a second phone, and an unlimited bank of

saved phrases. There are no ads at any tier.

WHO IT IS FOR

Massage therapists working for themselves: sports and remedial, spa, mobile,

prenatal, clinic rooms.

WHAT IT IS NOT

KneadNotes is a notebook. It does not diagnose, it does not suggest treatment,

and it makes no claim to meet HIPAA, GDPR or any board's requirements. Checking

the record-keeping and retention rules that apply to your practice is your

responsibility.

The app is in 10 languages. PDF exports are English only.

Questions: support@clearstackapps.com